TL;DR: To create a QR code for a Microsoft Teams meeting, paste the meeting link into a free tool like MSTeams.link, which generates a short link and a scannable QR code participants can use to join instantly.
A QR code is the fastest way to get in-person attendees into a Microsoft Teams meeting: they scan with their phone and land straight on the meeting. Perfect for a room, an event, a poster or a welcome screen. Here's how to create one.
When a Teams QR code is useful
- Hybrid meetings: a QR code on screen so people in the room join from their phone.
- Events and training: on a poster or a banner at the entrance.
- Printed materials: flyer, badge, PDF document.
- Signature or slide: a clean visual instead of a 200-character URL.
How to create your meeting's QR code
- Copy your Teams meeting link (the Copy meeting link button).
- Go to MSTeams.link and paste the link.
- You instantly get a short link and a QR code to download.
- Save the image and place it on your poster, slide or document.
The QR code points to the short link, which redirects to your meeting: no third-party app, no sign-up.
Best practices for an effective QR code
- Large enough: at least 2×2 cm when printed for easy scanning.
- Contrast: dark code on a light background.
- Test it with two different phones before the event.
- Add a short caption: "Scan to join the meeting".
Frequently asked questions
Does the QR code work on all phones?
Yes, the camera on recent smartphones (iPhone and Android) reads QR codes natively, with no dedicated app.
Can I reuse the same QR code?
Yes, as long as the meeting link stays valid. For a recurring meeting, the same link — and therefore the same QR code — remains usable.
In short: a QR code makes access to your Teams meeting instant for people in the room. Generate your short link and QR code for free → See also: sharing a Teams meeting link.
Official source: Join a meeting in Microsoft Teams (Microsoft Support)