In short: to add Teams to an Outlook meeting you already sent, open it as the organizer, turn on Teams meeting and select Send update: the link is added to everyone’s invitation. For an email or another calendar, create the meeting first, copy its link and paste it.
You sent an invitation without a Teams link, or you need to put the link in an email, a Google Calendar event or a booking tool. Here is how to do it in each case.
Add a Teams link to an existing Outlook meeting
- Open the meeting from your Outlook calendar. You must be the organizer.
- Turn on the Teams meeting toggle (Outlook on the web and new Outlook) or select Teams meeting in the ribbon (classic Outlook).
- Select Send update. Attendees receive the updated invitation with the Teams link.
If the Teams option is missing, see Teams meeting link not showing in Outlook.
Add a Teams link to an email
The email window has no Teams button. Create the meeting first (in the calendar, or with Meet now → Get a link to share in Teams), copy its link, then paste it in your email. To keep the email tidy, select a few words such as “Join the meeting” and press Ctrl+K to turn them into a link. See how to create a Teams meeting link.
Add a Teams link to another calendar or tool
For Google Calendar, Calendly, a CRM or a booking page, paste the link in the location or description field of the event. A short link is safer in these fields: some tools cut or reformat long addresses. For Google Calendar, Microsoft also offers an add-on: see add a Teams meeting to Google Calendar.
Change the Teams link of a meeting
Teams generates the link: you cannot edit it. If you turn the Teams meeting option off and on again, the meeting may get a new link: send the update so that attendees do not keep the old one. To give a link that never changes, use a recurring meeting as a permanent link.
FAQ
Can an attendee add the Teams link to a meeting?
No, only the organizer can turn on the Teams meeting option. An attendee can forward the invitation that already contains the link.
Will attendees get the link if I add it after sending the invitation?
Yes, once you select Send update: their calendar event is updated with the Teams link.